Administrative Assistant

Wagner, Maurice, Davidson & Zook Co. LPA is seeking a reliable and client-friendly individual to join our team as a Paralegal/Office Manager/Administrative Assistant.  The ideal candidate will be self-motivated, professional, able to multi-task and prioritize their work load, and very attentive to detail.  We would like to hire someone who is committed to working in Urbana and who would strive to help maintain the reputation of our firm.
 
Job Description
 
Position title:   Administrative Assistant
 
Position Summary: The Administrative Assistant would perform a variety of duties within the office, including routine and complex secretarial and administrative work in keeping records, paying bills, preparing documents, and providing administrative support to the attorneys in the office.  The position is full time.
 
Essential duties:

• Assist in document preparation and prepare document packages for real estate closings
• Maintain records and client files.
• Maintain firm office payments, billing, collection of receipts and invoices, and payroll
• Assist in the vetting of clients and scheduling of appointments
• Maintain calendars for attorneys and manage client contacts
• Answer telephone calls, direct calls and take messages.  Respond to inquiries regarding the types of matters that the firm can assist clients with.
• Respond to inquiries submitted through the firm’s website

 
Skills and Experience Required:

• Proficiency in all Microsoft Office programs as well as email and group calendar management
• Excellent customer service and communication skills
• Superior typing skills
• Ability to quickly, and with precision, produce and/or edit documents based on notations from attorneys
• Ability to maintain confidential information of clients
• Ability to maintain an organized and efficient office environment

To apply please email your resume to ​[email protected].